Workflows in higher education institutions like colleges and universities are essential for managing data security, student relationships, staff requirements, and other activities. When it comes to medical colleges, the complexity of the workflow increases due to the number of students, fee structure, courses, duration of courses, staff members, hostel facility, attached hospital, readiness to adopt new technology, staff competencies, and more. To justify the costs, keep up education standards, and attract the right kind of talent, a seamless workflow is necessary. ERP solutions such as Campus Medicine provide a platform to meet these needs; the solutions help in communication and data sharing, security protocols, access control, transport management, cafeteria management, report making, and fee implementation.
Here are 40 ways in which medical colleges can leverage ERP solutions.
Automating administrative tasks and processes
Centralizing and organizing student and faculty information
Enhancing communication and collaboration among staff and students
Simplifying scheduling and calendar management
Streamlining and tracking student admissions
Managing and tracking student grades
Streamlining the assessment and grading process
Improving the efficiency of financial management and billing
Safeguarding student and faculty data
Providing real-time access to data and information from any device
Improving the accuracy and timeliness of reporting and analysis
Streamlining the registration and enrolment process for classes and programs
Enhancing the tracking and management of student and faculty attendance
Providing online access to resources and tools for students and faculty
Improving the efficiency of communication and feedback between students and instructors
Tracking and management of professional development programs
Enhancing the coordination and collaboration among departments and programs
Streamlining and improving the overall management and operations of the college
Standardizing and streamlining data entry and data management processes
Enhancing the efficiency of training assessment and evaluation
Protecting research data and records
Providing easy access to key information and resources for students and faculty
Simplifying and improving the tracking and management of course schedules and curriculum
Enhancing faculty recruitment and retention
Streamlining the applications and paperwork process
Improving the coordination and scheduling of exams and assessments
Enhancing the tracking and management of faculty progress
Seamless supply of medical resources
Streamlining the tracking and management of campus budgets and expenditures
Streamlining and improving the tracking and management of student and faculty records and documents
Enhancing the efficiency of feedback between students and instructors
Providing online access to academic and administrative resources for students and faculty
Improving the coordination and collaboration among stakeholders
Streamlining and improving the management and operations of the college
Enhancing the tracking and management of campus resources and facilities
Improving the coordination and scheduling of events and activities
Enhancing the accuracy of campus maintenance and repairs
Strengthening the tracking and management of campus food services and dining options
Easy management of campus transportation and parking
Improving the tracking and management of education and training certificates as well as credentials
Over the next few weeks in my articles, I shall be elaborating on how medical campus ERP solutions act as an insurance for medical campuses by addressing the individual challenges faced by each of the key stakeholders in a healthcare education campus. We shall address issues and discuss probable solutions along with best international practices. Over this journey I shall also share a few case studies and success/failure stories as well. I shall be more than happy to address your queries or to learn from your experiences with respect to healthcare education campuses. Kindly feel free to email me.
ERP or Enterprise Resource Planning has seen an impressive growth in almost all sectors with the Healthcare education sector being no exception. Campus management solutions (ERP) in healthcare education are critical because of the huge investments and long-term impact of improved workflow for all stakeholders. The courses that are delivered in healthcare education institutions, government and private colleges alike are of great national importance and act as the growth triggers of the future. Therefore, it is imperative to manage campus workflows/processes with maximum efficiency.
Deep Communication gaps between key stakeholders due to lack of a common platform.
Lack of Accountability and Transparency
Information technology adoption Deficiency
Lack of IT infrastructure
Absence of Structured MIS reports
Lack of Role and Time management
Lack of timely and efficient coordination between various departments
No data mining
Lack of Quality goals setting in both education standards and campus management 10. No Regular audits on workflow efficiency
For any medical institute to be at par, there should be a healthy relationship as well as clear communication between its major stakeholders involving Investors, Top Management, Principal, AO, HOD’s, Faculty, Students, Parents, Non-teaching staff, and Alumni. Without a robust and tangible campus management ERP, efficient campus communication is next to impossible. Campus management solutions can therefore act as a Communication-Bridge Insurance between all stakeholders of medical education institutes.
I strongly believe that there are only two key Investors in a medical education Campus. Management/government who invest in finance and infrastructure and Parents who bid the future of their most valuable assets, “their children” by enrolling and paying for their education . If the ROI of these two is protected, there is no way a Campus can ever fail.
For the investor management, power does not reside in ownership alone. Today power is a function of efficient data collection, data mining and thereafter prompt and timely usage of the learnings for better productivity. A good campus ERP can provide a live dashboard interface for the investors on a real time basis and hence protect their monetary and brand equity.
For parents who invest a whopping amount of money towards their child’s medical education, ERP solutions enable transparent and two-way communication. Healthcare education management solutions help Parents keep a track of their child’s educational journey from attendance, examination results, fee due dates, fines, to other critical information. The advanced tools under ERPs also promptly issue critical timely alerts to the parents around all academic and non-academic progress parameters for their ward thus avoiding any last minute shocks or surprises.
Some of the features that institutes should look at while searching for ERP solutions for medical college are:
Trustworthiness: The system will collect your crucial and sensitive data, so make sure that the solution provider is trustworthy.
Customization: Different healthcare institutions have different needs. When it comes to ERP solutions for medical colleges, the ERP system should offer customized services and solutions enabling smooth workflow automation.
Stakeholder friendly: It should cater to the needs of all stakeholders and provide maximum user satisfaction.
Integration: Every institution has unique workflows. While selecting the ERP solution for the campus, leadership should consider how well the new solution can align/integrate with the current workflows/userbase/infrastructure.
Seamless support: Once the ERP solutions are integrated, universities/campuses will also need continuous support from the solution provider. So, it is better to select the ERP solutions provider with an adequate experience and an established after-sale support protocol.
One-stop workflow: Make sure the ERP solution streamlines the complete campus workflows, from pre-admission to alumni management.
Over the next few weeks in my articles, I shall be elaborating on how medical campus ERP solutions act as an insurance for medical campuses by addressing the individual challenges faced by each of the key stakeholders in a healthcare education campus. We shall address issues and discuss probable solutions along with best international practices. Over this journey I shall also share a few case studies and success/failure stories as well. I shall be more than happy to address your queries or to learn from your experiences with respect to healthcare education campuses. Kindly feel free to email me.
Palms Springs is hot, really hot. The temperatures here can soar up to 45 degrees any day. Even then it is a happening holiday destination popular for its golf courses and Palm trees, off-course.
Sunny Monday Morning, around 8 am Harry got into his car to drive off to San Francisco. His week-long trip had come to an end as he was all set to go back to Delhi, his home in India. The drive back to San Francisco was a long and tiring one, more so because of the scorching weather conditions. But, nevertheless the scenic desert-scape and panoramic view of the sun-kissed beaches along the way made up for these climatic glitches.
Harry wasn’t at ease though. Even when the climate within the car was cool, all thanks to whoever invented the Air conditioning systems, his mind was stuck at something. Probably he was thinking about this meeting with his best friend Sheryl in Palm Springs when there.
He had been a regular visitor at palm-springs but this trip turned out to be the most special one. Harry had bumped into Sheryl at the Palm Canyon drive just a day before. For a moment he thought that the world was such a small place. Obviously, because he had met Sheryl after 25 long years and how?
Well, talking of Canyon Drive, this is one swagger of a place at the foothills of the majestic Mount San Jacinto. Lightly shaded by the Palm trees, anyone visiting this place for the first time is sure to fall in love with the mid-century modern architecture, the vintage line up of shops and the gourmet restaurants around. Spending a day here can be nothing less than a breeze. You can just watch the world go by sitting here and sipping on your chilled beverage or beer. Such is the penchant of this place. Meeting Sheryl at the heart of Canyon Drive, out of the blue, after 25 long years was already overwhelming. They both sat down at this quaint little café tucked in the corner by the stairway for a cup of cold coffee, while still awestruck about pleasantly surprising coincidence that they just encountered. After a moment of gathering themselves and coming to terms with the reality, they both sunk into a long chat around their lives and stories.
Sometime into the conversation, Sheryl pointed Harry towards her son Soham. The kid was playing on the stairway, but nothing about him seemed to be normal. He was moving around, drooling, shouting and behaving in an unnatural way. Harry was taken aback a bit as it was his first encounter with a special child after a long time. The next three hours at the cafe went only about understanding how Sheryl managed to survive in a country like the United States and managed to give the best support to Soham. It did seem that the journey of 23 years in the USA had been a long and arduous one for Sheryl. They spoke at length about the umpteen personal issues that Sheryl and her husband had to go through while raising Soham. Sheryl shared her times of conflict, hardships, and disdain around raising and schooling of Soham in the USA as well as her husband’s struggle with depression and more. Before they called it a day, Harry looked into the eyes of Sheryl and asked her “Do you feel happy”. Sheryl replied, “I feel Blessed”.
These three words of Sheryl is what kept haunting Harry throughout his 8-hour long drive from Palm Springs to San Francisco that morning. Two distinct feelings that filled Harry’s heart with a mixed bag of emotions included his interaction with the special child of Sheryl besides the Euphoria of meeting his best buddy after more than two decades.
As he strolled down the memory lane, to his days in Delhi at the Airforce School, one name that flashed time and again in front of him, was that of Rohan, a special child and his peer at the Airforce School then. Harry had witnessed the journey of Rohan while at schools and been an integral part of his life as a classmate. After interacting with Soham and Sheryl, Harry kept on wondering and pondering upon a thought that if a school in India so many years back could handle a special child as Rohan so well, why was it a problem for the schools in a developed country like the USA.
He became restless and wanted to read more about children with special needs. After another hour or so, he reached the SFO airport and checked in. After completing the formalities he headed straight to the airport lounge bookstore to get his hands on a book or two on the subject. He did find a few, but most of them were celebrity talks. He was looking for something authentic and enlightening. So, Harry just sat down at the lounge munching a sandwich while he logged on to Amazon. After a few minutes of surfing around, he found what he wanted and ordered those books right away.
Coming up Soon…… Keep watching this space for more on this exhilarating journey!
